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Productivity and 20/80 rule

3 min, 22 sec read
11:00 AM | 24 June 2016
by Alina Tolstova
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First, we should give a definition of this barbaric term

“A measure of the efficiency of a person in converting inputs into useful outputs”

Many of you have probably heard of 80/20 rule, Pareto principle which proclaims that 80 percent of results (output) comes from 20 percent of your contribution (input). One of the aspects that should be extracted from 80/20 rule is to focus on the work related activities that you are passionate about. Time spending working on possessions you enjoy often results in greater results, job satisfaction and even higher income due to higher productivity. Accordingly, the questions you should ask yourself first are:

  • What is your passion or what do you enjoying doing the most?
  • What are your objectives?
  • What are your priorities?

Focus your energy around activities that will be beneficial for your goals. For example, if you are a graduate and currently having a job that supports you financially, but is not a career, donate the time that will bring you closer to what you want to do. Some people see themselves working for a prestigious company, while others aim to achieve recognition in more creative environments or run their own business. Any achievement starts with ideas, ambitions and actions. Fundamentally, 20 out 100 percent from what is done will give 80 percent of productivity.

There are many other aspects where Pareto Law can be applied, however, let us think about other demeanours that we should pay attention speaking of productivity:

Set clear objectives and work towards it

Setting objectives is a starting point for being productive. Think of what you want and realistically can achieve within a specific time. Visualise steps and results that you are aiming for.

Set priorities

Having a bigger picture in your mind will help you to set priorities. Often people are busy with jobs, but not doing anything towards their goals. By having a bigger picture I mean think of what you can do today that in the end will bring you to your goal, and make it your priority.

Manage your time

The biggest enemy of productivity is procrastination. Ability to manage your time daily and prioritise tasks will boost your productivity. Manage your time accordingly to the importance of the tasks and be prepared to work hard towards your goals. However, managing your time involves not only job-related activities but also things like spending time with close people, entertainment or self-development. Such activities and having a deserved rest are also required for boosting efficiency and overall performance.

Additionally, having dairy or even having a productivity app on your phone will help you to be focused on a to-do list and to allocate a specific time for each activity.

Reconsider your habits

Think of habits that can be reduced or demolished such as social media, watching TV or procrastination. It goes without saying that if you want to be maximally productive, you should focus on your goals and minimise distractions.

Stay motivated

In the end of the day, we are humans and we cannot refuse the fact that emotional, physical and mental level also affects our productivity. To stay productive, think of something that motivates you. Evidently, goals and motivation for each person are different. It could be a sense of accomplishment or perspective of exciting results. Dedicating time to something that inspires you is a great motivation itself.

These are only a few suggestions that might help you to be more productive. That said, each person and his circumstances are different, so what is going to work best for you depends on many different aspects. However, I would strongly recommend starting with analysing your situation and asking yourself: Where am I at the moment? What do I want to achieve?

After, consider what could be done to change your current situation or what stops you from getting where you want to be.

Identify what wrecks your productivity; look at the problem “from the roots”. Consider what your passion is and how you can fit it in your life, apply 20/80 rule. Work towards your goals and monitor the progress.

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