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Make the most of emailing

1 min, 57 sec read
15:15 PM | 6 December 2013

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Emails are a great way to communicate. Your career will at one point rely on hundreds of emails. Here's some tips to make the most of your inbox and theirs.

Habit 

Emailing or reading emails can be a ball ache but if you make it part of your daily routine, you will soon forget why it was annoying in the first place. For example; make a conscious effort before you start your day to check emails. This can take up to 10 minutes, which lets face it, is only a fraction out of your day.

Subject titles 

When sending an email, whether its to a professional or to a colleague its always good to make sure the subject title is punchy and makes clear to the recipient what is in the email. This way people won't automatically put your emails in the trash.

Opening hours

This might seem obvious, but if you want someone to reply quickly or within the same day, find out what time their office is open or what time their lunch break is. These are key times in the day when you know at some point they will check their emails. 

Being clear

The last thing people want when receiving emails, is for the email to be unclear. Make sure you get straight to the point and leave out all the jargon. This will make your life easier as well as the receivers.

Colour coding

Nowadays many people experience a lot of spam and it puts people off reading their emails. If you organise your mailbox into categories, this will help you to save time and you can choose to only look at the ones that are relevant.  

Folders

Place emails you need for a reference or at a later date in a folder. Adding a folder called 'Action Needed' is a good way to easily prioritise items you need to act upon. Always keep a clear and ideally empty inbox.

Apps

There are millions of clever apps that will help keep your emails in order but with an experience that will make you love your emails even. Try out Mailbox, Triage or Boxer. Away from emails, it's still vital to keep a check list of the people to contact, chase and places to apply. Use apps such as Evernote, Any.do and Wunderlist to keep on top of everything.

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