Twitter Facebook Vimeo

Make the most of emailing

1 min, 57 sec read
15:15 PM | 6 December 2013

   •       •    Read later
Become an FR Writer

Emails are a great way to communicate. Your career will at one point rely on hundreds of emails. Here's some tips to make the most of your inbox and theirs.


Emailing or reading emails can be a ball ache but if you make it part of your daily routine, you will soon forget why it was annoying in the first place. For example; make a conscious effort before you start your day to check emails. This can take up to 10 minutes, which lets face it, is only a fraction out of your day.

Subject titles 

When sending an email, whether its to a professional or to a colleague its always good to make sure the subject title is punchy and makes clear to the recipient what is in the email. This way people won't automatically put your emails in the trash.

Opening hours

This might seem obvious, but if you want someone to reply quickly or within the same day, find out what time their office is open or what time their lunch break is. These are key times in the day when you know at some point they will check their emails. 

Being clear

The last thing people want when receiving emails, is for the email to be unclear. Make sure you get straight to the point and leave out all the jargon. This will make your life easier as well as the receivers.

Colour coding

Nowadays many people experience a lot of spam and it puts people off reading their emails. If you organise your mailbox into categories, this will help you to save time and you can choose to only look at the ones that are relevant.  


Place emails you need for a reference or at a later date in a folder. Adding a folder called 'Action Needed' is a good way to easily prioritise items you need to act upon. Always keep a clear and ideally empty inbox.


There are millions of clever apps that will help keep your emails in order but with an experience that will make you love your emails even. Try out Mailbox, Triage or Boxer. Away from emails, it's still vital to keep a check list of the people to contact, chase and places to apply. Use apps such as Evernote, and Wunderlist to keep on top of everything.

Please log in or sign up before participating in the conversation.

More stories

  1. FutureRising's playlist: Office Romance

    For this week's playlist in our Spotify series, we're the soundtrack to help your love life at work with the 'Office Romance' playlist.

  2. Artist Anna Lomax combines the bold and the beautiful

    Anna Lomax, artist and designer combines weird and wonderful objects to complete her vision.

  3. I am not a robot

    The best way to prove you are 'Not a Robot' is to prove you are 'a Human' - that's the message these students want to send.

  4. What makes a great cover letter?

    Cover letters are vital in applications. It’s one of the first things employers see, so you must make yourself stand out. How can you do that?

  5. How to stand out at your internship

    You have finally been accepted for your dream internship, but how do you stand out from the crowd?

  6. How can I put my CV onto one page?

    Employers look for one page CVs so we have compiled top tips to help you easily shorten your CV.